SCOPING SERVICES

I work in Case CATalyst Ver. 18, DigitalCAT, and can read steno. I can scope with or without full audio. While annotating your transcripts, I follow the rules and guidelines found in the following grammar style references:

  • Morson’s English Guide for Court Reporters by Lillian Morson
  • Court Reporting: Bad Grammar/Good Punctuation by Margie Wakeman Wells
  • A Court Reporter’s Guide to Medical Terminology by Nathaniel Weiss
  • The Gregg Reference Manual
  • Merriam-Webster Collegiate Dictionary
  • Google

Corrections can be tailored to your preferences! Let me know what reference(s) you prefer so we can be on the same page when it comes to the subtle variations in verbatim punctuation and formatting. Also, please e-mail me a sample final transcript so I can get an eye for your preferences as well as your state and/or agency formatting guidelines.

I will also send you a preference sheet to fill out. It’s really short and helps me best familiarize myself with your grammar preferences so I know I’m scoping the way you want!

E-mail me with your preferences today!

MY SCOPING PROCESS

Ready to have a job scoped? Great! Just follow the below steps:

  1. E-mail me your .sgngl file, an exemplary file, include files, and page layouts; tell me your turnaround time and whether you require a full audio listen or not; and fill out the preference sheet and note any particular stylistic preferences you have. I am also set up on Dropbox to send and receive larger files.
  2. I will acknowledge receipt of your job by e-mail.
  3. When scoping your transcripts, I look for and do the following:
  • correct misspellings, transposed words, and punctuation and capitalization errors
  • define mistranslates and untranslates and periodically send the Update Area to you to help build your dictionary
  • adjust formatting inconsistencies
  • conduct research or double-check the spelling of names and places or specialized terminology
  • insert include files as needed
  • and, most importantly, ensure readability.

4. I insert scan stops for any items that need your attention —  setting up conflicts for any mistranslates if needed and converting any mistranslates back to steno that I’m unsure of — as well as utilize hidden notes to leave text for you with any questions or further comments.

New clients: I only accept shorter files under 50 pages with standard turnaround from new clients in order to best see if we are a good match. 

A FEW THINGS TO KEEP IN MIND
  • While I do bill per page, I also take time into consideration — please note that I reserve the right to bill a higher page rate up to $0.25 per page for files that contain a large amount of raw steno and/or lots of missing text that must be filled in and/or corrected causing me to take a higher than average time on your job. If upon opening a file that appears quite “messy” and will be invoiced at a higher page rate, I will notify you whether or not I have the availability for the extra time the job will take.
  • If the correction of excessive drops, mistranslates, and/or untranslates causes the final page count to exceed the original page count by 5 percent or more, those excess pages will be charged at double the page rate for that particular job to fall in line with the scope of transcription-like work. This additional charge will only be added to the excess pages beyond the original page count. The extra charge will not apply if formatting or paragraphing corrections are the only cause of the change in page quantity. If it’s obvious that the file is going to grow quite a bit, I will notify you.
  • If you have a rushed or expedited job or a job of more than 100 pages, please let me know ASAP with a quick e-mail or phone call prior to sending so I can schedule accordingly and ensure I can get the job completed for you in time to meet your deadline.
  • Also, for daily copy, let’s work simultaneously to produce a high-quality transcript that meets that tight deadline by having you send me the transcript in sets of 25 pages or so as you complete it. As you are busy taking down the next set of pages, I’m hard at work scoping the previous set.
  • Just keep me informed on deadlines. If you tell me you’ll be sending me pages tonight but for some reason you can’t, let me know when you’ll actually be sending it so that I can adjust my schedule accordingly.

Still have questions? Feel free to send me an e-mail at thetimelyproofer@gmail.com.